Timesheets & expenses
Time and expenses, recorded in minutes
Weekly timesheets against project and RIBA stage codes, with expenses and receipts alongside. Leave is cross-referenced automatically.
Why archtms
Designed alongside a working practice.
Every screen was shaped by architects, planners and surveyors who wanted less admin and more time at the drawing board, so time, fees and people all live in one place.
- 20+
- hours saved per person, per week on admin
- 50%
- less time spent on admin tasks
- 100%
- paperless timesheets and leave
The platform
Everything your practice runs on.
Holiday requests
Leave, approved in a click
Staff request leave, approvers respond by email, and everyone sees the company calendar: annual, sick, study and bank holidays in one view.
Projects & project dashboards
Every project, from brief to handover
One register for every job (sector, location, team and current work stage) with a dashboard per project showing hours, spend and fee.
Clients & client dashboards
Every client relationship in view
Contact details, projects and history for each client, with a live dashboard of total hours, spend and fee across all their work.
Cashflow & master cashflow
See the year ahead, month by month
Fees forecast per project and stage roll up by director and month into a master cashflow, so the whole practice plans from the same numbers.
Staff management
Your people, roles and departments
Every member of staff with their role, department, employment type and timesheet status, and a one-click reminder for anyone behind.
Profiles & employee reviews
Profiles, performance and reviews
Each person has a profile covering their holidays, projects, performance and reviews, so appraisals are grounded in real data.
Also built in
Admin dashboard
A practice-wide overview of time, leave, projects and finances.
Reporting & graphs
Hours, fees and utilisation reports with charts you can export.
Charge-out rates
Rates per role or person, applied automatically to time booked.
Fee management
Fees set per RIBA stage, tracked against time spent.
Admin settings
Shape codes, departments, leave types and workflows to suit you.
Permissions
Role-based access, so everyone sees exactly what they should.
In practice
“Not only have I been able to produce my own weekly timesheets and expenses much more easily, but I can assess staff time and book costs against fee levels for individual jobs. As a director this is invaluable in running an efficient practice.”
Lawrence McBurney
Board Director, Cassidy + Ashton
“The system has automated a procedure that relied on searching for job numbers, photocopying and wasted paper. It's clear, reliable, quick and user friendly.”
Carl Myerscough
Architect, Cassidy + Ashton
Pricing
Fair, simple pricing.
Standard
£10
per user / month
Everything a practice needs to run day to day.
- ●Timesheets & expenses
- ●Holiday requests & company calendar
- ●Projects & project dashboards
- ●Clients & client dashboards
- ●Staff management & profiles
- ●Employee reviews
- ●Fee management
- ●Standard reporting
Enterprise
Custom
tailored to your practice
For larger firms that want archtms shaped around them.
- ●Everything in Standard
- ●Admin dashboard
- ●Cashflow & master cashflow
- ●Reporting with graphs
- ●Charge-out rates
- ●Custom permissions & admin settings
- ●Bespoke feature development
- ●Onboarding & team training
Good questions
How does onboarding work?+
We start with a consultation to understand how your practice runs, configure archtms to suit, import your existing projects and staff, then train your team.
Is archtms GDPR compliant?+
Yes. Data is encrypted, access is role-based, and we take privacy seriously throughout the platform.
Can it fit our workflow?+
archtms is configurable through admin settings and permissions, and Enterprise plans include custom workflows and bespoke features.
What support do you offer?+
A dedicated developer, regular check-ins and priority support. Enterprise practices also get on-site training.
